Gifts and Donations

Thank you for your generosity.

A Memorial Gift to the Library is a meaningful and lasting way to remember a loved one. A Tribute Gift is a thoughtful way to celebrate a birthday, honor a graduate or commemorate an anniversary.

Your gift makes it possible for the Helen Plum Library to enhance its collections and continue to serve as a vital resource for the Lombard community.

Your donation will be used to purchase adult, teen, or children's materials in the subject area of your interest. A bookplate will be added to each new item, and a note acknowledging the gift will also be sent.

The Helen Plum Library’s collection has been greatly enriched by the many fine donations of materials and contributions. The library is very grateful for these donations and through donors, has been able to acquire many important acquisitions which could not have been purchased otherwise.

Types of donations

Cash: Memorials, Tributes and Other Gifts

Cash gifts as memorials or for other purposes are accepted for the purchase of library materials. While the general subject or type of materials may be specified by the donor, professional staff will select the actual titles based on Library need.

If you wish to donate to the Library, you may contact the Library Director,
Bob Harris, Director
Helen Plum Library
110 W. Maple St.
Lombard, IL 60148

Or download and print out our memorial form. Please fill in all relevant information so that we can follow your instructions accurately.

Download Memorial/Tribute Form HERE

Planned giving / bequests:

The Library has been the recipient of several extremely large bequests. Consider making us part of your estate plan. Discussing the purpose of the donation with the Director as part of that planning is strongly advised.

IRS Section 501(c)3 gifts:

The Helen Plum Library is able to accept cash donations that are meant for a 501(C)3 organization. The Library itself is not a 501(C)3 organization, but the donor writes a check to ILSDO Fund for Illinois Libraries and sends the check to ILSDO, c/o Shawnee Library System, 607 Greenbriar Road, Carterville, IL 62918. The director of the Shawnee Library System will deposit the money, and immediately reimburse the Helen Plum Library in the same amount.

IRS Section 170 gifts:

Donations to the Library qualify as charitable deductions for the donor under Section 170 of the Internal Revenue Code.  It states that deductions are qualified to "any political subdivision" if "the contribution or gift is made for exclusively public purposes."

Also, refer to IRS Publication 526, "Charitable Contributions", which lists, in part, "money or property you give to...local governments, if your contribution is solely for public purposes...".  Under the Illinois Constitution, the Library is a local government and a political subdivision of the State of Illinois.  Further, the Library's expenditures are limited by Illinois law to "public purposes."

Memorial Funds:

The Library will set up a memorial fund, from which interest can be drawn to purchase library materials, in the amount of $xx or more. Once the fund is established, however, the Library cannot guarantee that it will exist in perpetuity. The Library reserves the right to spend this money for other purposes.

Books and other items:


Please click to see the policy # U-5, Materials Selection Policy, section 6, concerning gifts to the Library.


Any books or other items donated to the Library become the sole property of the Library, which may use them or discard them to fit the Library’s needs.

The Library accepts donations of the kinds of things that are found in a library collection, such as books, DVDs, CDs, video games, computer software, and the like. The Library does not usually accept items that would not normally be part of the library’s collection, except with permission from the Director. For example, we do not accept historical objects, photographs, antiques, art works, furniture, computers, printers, scanners, etc.

The Library does not accept donations given conditionally, except with the permission of the Library Director. For example, the Library does not accept gifts with the condition that they be kept, used, processed, or maintained in any certain way.

The Library does not accept multi-volume sets (encyclopedias), magazines, newspapers, or textbooks.

The Library does not accept items that are in poor condition, moldy or smelly.

In accepting a gift of materials, the Library reserves the right to decide whether items donated should be added to its collection. While some items may be useful in our collection, others may not be if they are:

  • a duplicate of an item of which the library already has a sufficient number;
  • outdated or obsolete;
  • in poor condition, which would not justify the expense of processing, cataloging and preparing it for use; and/or
  • of a specialized nature and not within the collection development plan of the library.

If donated book and other materials are not used, these items will be donated to the Friends of the Library and sold at their book sales. The Friends have made many donations to the Library from funds they have raised

Income Tax Statements

The library cannot assess the value of a donation. There is a donation form that can be completed for your records. It is the donor’s responsibility to determine the value of the donation or use an independent appraiser to do it for them.

Use of Donations

Any cash received by the Library, books, or any other objects, become the property of the Library and will be used or not, solely at the Library’s discretion. The Library does not accept gifts with the condition that they be kept, used, processed, or maintained in any certain way.

The library cannot commit itself to perpetually housing a donation. Of course, no donation will be disposed of in a careless manner and every donor can be assured that the library will respect their donation and house it as long as feasible.

Other Conditions

No one may use the Library’s dumpsters to dispose of their unwanted materials.

Library staff will not pick up donations from another location. Donations must be brought to the Library.

Library staff can help transport donations into the library only if there are appropriate staff available to do so.

Recognition of Gifts

The Library has a sign, located near the front desk, that recognizes significant donations.

A record is kept in a looseleaf that the public can view and browse.

We regret that we cannot guarantee the materials will be kept for perpetuity. Professional librarians may withdraw the items as they become outdated or damaged.

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Materials_Selection.doc48.5 KB
Memorial_Gift_form_Nov_2012.pdf49.95 KB
memorialgiftformNov2012FILL.pdf80.52 KB
Contact Us

Tel (630) 627-0316
Fax (630) 627-0336

110 W. Maple Street
Lombard, IL 60148

Hours:
Monday - Friday 9:00 - 9:00
Saturday 9:00 - 5:00
Sunday 1:00 - 5:00

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