About Us
Helen Plum Memorial Library
110 W Maple St
Lombard IL 60148
- Tel: (630) 627-0316
Administration
Application for Meeting Room Space
Download & Print a Meeting Room Application
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| meetingroomapp_copy.pdf | 297.95 KB |
| MARCH2010MeetingRoomApplication.pdf | 73.88 KB |
| MTG_APPLICATIONNov2010_.pdf | 80.6 KB |
Gifts and Donations
The Helen Plum Library’s collection has been greatly enriched by the many fine donations of materials and contributions. The library is very grateful for these donations and through donors, has been able to acquire many important acquisitions which could not have been purchased otherwise.
Types of donations
Cash:
Cash gifts as memorials or for other purposes are accepted for the purchase of library materials. While the general subject or type of materials may be specified by the donor, professional staff will select the actual titles based on Library need. If you wish to donate cash to the Library, please contact the Library Director, or send a bank check with an explanatory letter to:
Bob Harris, Director
Helen Plum Library
110 W. Maple St.
Lombard, IL 60148
Planned giving / bequests:
The Library has been the recipient of several extremely large bequests. Consider making us part of your estate plan. Discussing the purpose of the donation with the Director as part of that planning is strongly advised.
IRS Section 501(c)3 gifts:
The Helen Plum Library is able to accept cash donations that are meant for a 501(C)3 organization. The Library itself is not a 501(C)3 organization, but the donor writes a check to ILSDO Fund for Illinois Libraries and sends the check to ILSDO, c/o Shawnee Library System, 607 Greenbriar Road, Carterville, IL 62918. The director of the Shawnee Library System will deposit the money, and immediately reimburse the Helen Plum Library in the same amount.
IRS Section 170 gifts:
Donations to the Library qualify as charitable deductions for the donor under Section 170 of the Internal Revenue Code. It states that deductions are qualified to "any political subdivision" if "the contribution or gift is made for exclusively public purposes."
Also, refer to IRS Publication 526, "Charitable Contributions", which lists, in part, "money or property you give to...local governments, if your contribution is solely for public purposes...". Under the Illinois Constitution, the Library is a local government and a political subdivision of the State of Illinois. Further, the Library's expenditures are limited by Illinois law to "public purposes."
Memorial Funds:
The Library will set up a memorial fund, from which interest can be drawn to purchase library materials, in the amount of $xx or more. Once the fund is established, however, the Library cannot guarantee that it will exist in perpetuity. The Library reserves the right to spend this money for other purposes.
Memorial books or other items:
A memorial donation can be made in the name of a friend or relative and will enable others in the community to share in your remembrance. The Library acknowledges all memorial gifts by sending a letter to the family of the person being remembered. We will work closely with the donors to select something appropriate to those being remembered. An appropriate memorial nameplate may also be placed in the donated item. A record is kept in a looseleaf that the public can view and browse. We regret that we cannot guarantee the materials will be kept for perpetuity. Professional librarians may withdraw the items as they become outdated or damaged.
Books and other items:
Any books or other items donated to the Library become the sole property of the Library, which may use them or discard them to fit the Library’s needs.
The Library accepts donations of the kinds of things that are found in a library collection, such as books, DVDs, CDs, video games, computer software, and the like. The Library does not usually accept items that would not normally be part of the library’s collection, except with permission from the Director. For example, we do not accept historical objects, photographs, antiques, art works, furniture, computers, printers, scanners, etc.
The Library does not accept donations given conditionally, except with the permission of the Library Director. For example, the Library does not accept gifts with the condition that they be kept, used, processed, or maintained in any certain way.
The Library does not accept multi-volume sets (encyclopedias), magazines, newspapers, or textbooks.
The Library does not accept items that are in poor condition, moldy or smelly.
In accepting a gift of materials, the Library reserves the right to decide whether items donated should be added to its collection. While some items may be useful in our collection, others may not be if they are:
- a duplicate of an item of which the library already has a sufficient number;
- outdated or obsolete;
- in poor condition, which would not justify the expense of processing, cataloging and preparing it for use; and/or
- of a specialized nature and not within the collection development plan of the library.
If donated book and other materials are not used, these items will be donated to the Friends of the Library and sold at their book sales. The Friends have made many donations to the Library from funds they have raised
Income Tax Statements
The library cannot assess the value of a donation. There is a donation form that can be completed for your records. It is the donor’s responsibility to determine the value of the donation or use an independent appraiser to do it for them.
Use of Donations
Any cash received by the Library, books, or any other objects, become the property of the Library and will be used or not, solely at the Library’s discretion. The Library does not accept gifts with the condition that they be kept, used, processed, or maintained in any certain way.
The library cannot commit itself to perpetually housing a donation. Of course, no donation will be disposed of in a careless manner and every donor can be assured that the library will respect their donation and house it as long as feasible.
Other Conditions
No one may use the Library’s dumpsters to dispose of their unwanted materials.
Library staff will not pick up donations from another location. Donations must be brought to the Library.
Library staff can help transport donations into the library only if there are appropriate staff available to do so.
Recognition of Gifts
The Library has a sign, located near the front desk, that recognizes significant donations.
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Library Advocacy
BE A HELEN PLUM LIBRARY ADVOCATE!
You can be an advocate for the Library! We would appreciate your support in discussing library issues with our representatives in Springfield and in Washington. Our state and federal legislators need your input to guide them in the voting process. In fact, the most important voice, speaking in support of library issues, is yours. You are the voter, and representatives in Springfield and Washington really want, and need, to hear from you. If you hear of pending legislation that might affect libraries, feel free to contact your representatives. On some issues, they may only hear from two or three people, so a single voice can be persuasive!
Illinois legislators often consider new laws dealing with such diverse topics as:
funding and taxes
library operations
public Internet use
confidentiality of library records
terms of office of Trustees
access to library files
ethics issues
library theft
among many others.
In Lombard, every resident is represented in Springfield either by Senators Ron Sandack or Carole Pankau, and by either Representatives Chris Nybo, Sandy Pihos, or Dennis Reboletti. If you aren’t sure who your representative is, or need contact information, call the Library at 627-0316.
At the federal level, there are also laws affecting libraries, that deal with funding, copyright, access to federal papers, and again, Internet use in public libraries and schools. Lombard is entirely within the 6th congressional district, represented by Congressman Peter Roskam.
Incidentally, letters to Washington through the U.S. mail are the least effective way to communicate, as they go through an anthrax screening process that can take months. Faxes, phone calls, or emails are best.
For an update on state-level legislative issues, visit http://www.ila.org/advocacy/index.htm. If you want to learn more about pending legislation, or see how these laws affect the Plum Library, feel free to contact me, and I will give you talking points. Call me at 630-656-6901, or email bharris@helenplum.org.
Click here for a listing of your representatives in Springfield and in Washington.
As I always tell our legislators, “Thank you for your support”.
Bob Harris
Library Director
Meeting Room Policy
HELEN M. PLUM MEMORIAL LIBRARY
PHOTO: Auditorium
Adopted by the Library Board of Trustees, December 9, 2008
This policy applies to the Colonel Plum Auditorium, Board Room and Plaza Deck.
Download & Print a Meeting Room Application
POLICY ON USE OF MEETING ROOMS
The meeting rooms in the Helen M. Plum Memorial Library are available to community organizations, organizations, and businesses, (all called “organizations”) subject to the rules and regulations included in this document.
Use of the meeting rooms by an organization does not imply Library support of the objectives of the organization. The Library is not responsible for the content of the programs which take place in the meeting rooms.
The public liability insurance coverage of the Library does not cover the negligence of the organization using the room or any of its members or guests, nor does it protect the organization if suit is brought against it. The organization will indemnify and save harmless the Helen M. Plum Memorial Library from any loss or liability by virtue of its use of the meeting rooms to the full extent permitted by law.
Depending upon the type of event or activity, the Library, at the discretion of the Director, may require a certificate of insurance from the sponsoring organization, naming the Library as an additional insured. The Library reserves the right to monitor all meetings held in any meeting room.
This policy does not apply to use of meeting rooms by library-sponsored organizations, such as the Friends of the Library or the Teen Advisory Board.
I. USE OF MEETING ROOMS:
The use of the meeting rooms may be granted to Lombard area community organizations upon presentation by the applicant of a valid, current Plum Library card and a completed application. Preference for use of the meeting rooms will be given to Library, Library-related organizations, and Friends of the Library and its committees.
Library staff must be allowed entrance to the room during the entire time it is in use by the organization using the room.
II. EXCLUSIONS
A. Social functions, including, but not limited to, such things as showers, birthday parties, dances, mixers, etc.
B. Organizations consisting of children under age 18, unless accompanied by an adult sponsor.
Permission may be denied in the following cases:
1. If the organization has on any prior occasion made a misrepresentation to the Library regarding the nature or scope of an event or activity previously permitted by the Library.
2. If the organization has on any prior occasion damaged any property of the Library.
3. If the proposed room use will substantially or unnecessarily disrupt the normal, every day operations of the Library or its use by Library patrons.
4. If there are not available a sufficient number of the Library’s security personnel to safeguard and protect the Library’s property, participants in entrance, attendance and egress from the meeting room, and other library patrons, in light of the Library’s other needs for its security personnel at the time of the meeting.
III. TIME AVAILABLE FOR MEETING ROOMS
The meeting rooms are available only during the hours that the Library is open to the public, except for use by the DuPage County Election Commission on voting day.
Use of the meeting room terminates 15 minutes before the Library closing time, and organizations must vacate the room by that time.
Organization activities must be confined to the meeting rooms.
IV. RESERVATIONS
Organizations that wish to make application for a series of meetings need fill out only one application form in advance of the first meeting, listing the meeting dates, times, and equipment needed. Non-Library organizations may not reserve a room for more than six months in advance. A maximum of twelve meetings per calendar year per organization may be scheduled.
The Library Director is authorized to deny permission to use the meeting rooms to any organization that is prohibited as stated above, or deemed by the Director to constitute a violation of the Library rules or regulations.
In case of emergency, the Library reserves the right to assign an alternate meeting date or cancel the reservation. The Library is not responsible for losses incurred by the organization due to cancellation of the meeting by the Library. In the event of cancellation by the Library, any room rental fees paid will be refunded.
When an organization finds it necessary to cancel a reservation, the Library is to be notified immediately. Any room rental fees paid will not be refunded.
V. APPEAL
Anyone denied permission by the Director to use the meeting rooms may appeal such denial at the next regularly scheduled meeting of the Board of Trustees, provided, however, a notice of said appeal is delivered to the Director at least five (5) days before the next regularly scheduled Board of Trustees meeting. At said meeting the appellant may be granted up to five (5) minutes to present any argument or make a presentation in support of the reversal of the decision of the Director. The decision of the Board shall be final.
VI. FEES
Not-for-profit organizations not sponsored by the Library and partisan political organizations may use the rooms free of rental charge, but any fee or food deposit will be charged as shown below. The fee must accompany the application and will be returned if the application is denied.
Businesses will be charged $50 an hour for room rental, inaddition to fees shown below.
No admission fee may be charged nor request for donations be made by any organization using the meeting rooms with the exception of Library or Friends-sponsored programs for which fees may be charged to defray expenses.
Light refreshments such as finger foods, cookies and coffee are allowed only with advance permission. Use of Library-owned food making and serving equipment, such as a coffee maker, may be allowed with permission of the Library Director. A $50 refundable deposit is required when food will be allowed by the organizations. This fee is refunded if the room is left in a clean condition.
VII. EQUIPMENT AND FACILITY
Library staff will not be available to help with equipment during the course of the meeting.
Additional furniture, equipment or supplies other than that furnished by the Library may not be used without advance approval and when approved must be removed at the end of the meeting. No equipment or supplies belonging to other organizations can be stored in the Library.
Organizations using the room must do their own set up and take down of tables, chairs and equipment.
Each organization is responsible for lost, broken or damaged equipment and furnishings.
VIII. RESTRICTIONS
The following actions are prohibited by organizations using Library-provided spaces for meetings:
A. Serving any food or beverages without having previously provided monetary deposit(s) to the Library and without having obtained prior written approval from the Library to serve food and/or beverages.
B. Using the Library’s name or the Library’s address in any manner, except to denote the location and time of the organization’s meeting within the Library.
C. Expecting Library staff to handle correspondence or communications of any kind on behalf of the organization using the Library’s facilities.
D. Expecting Library staff to provide porter service for any items or equipment required to conduct meetings by any organizations using the Library.
E. Expecting Library staff to answer any questions about the organization’s meeting, beyond the meeting’s date, time and location.
F. Attaching anything that may cause damage to surfaces of the Library.
G. Inclusion of any item within the public relations material of any organization using the Library’s facilities that implies the Library’s endorsement of any organization’s beliefs, goals or endeavors.
H. Expecting Library staff to provide assistance during the organization’s meeting for any reason whatsoever.
I. The importing or the use of any hazardous or dangerous material during the course of any meeting within the Library or its grounds.
IX. LOSS OR DAMAGE
The Library is not responsible for injury or accident to any person or for loss or damage to the organization’s property. However, each organization will pay promptly for any and all damage or injury or loss of library property which may occur as a result of the use of the premises.
Failure to comply with any of the above stated rules is grounds for immediate termination of the permission to use the meeting rooms, and may result in the denial of any future meeting room application submitted by the same organization.
Borrowing Rules
You may borrow most items from the Library collection for three weeks at no charge with no limit on the number of items.
Unless someone has requested an item, or it is labeled "no renewal", you may renew most items twice (videotapes and DVDs have only one renewal, periodicals have no renewals) either in person, over the phone (630) 627-0316, or through the online catalog.
Carol Anne Robbins Scholarship
Due to poor interest rates on the invested funds, the Carol Anne Robbins Scholarship is not being funded for 2012.
Circulation Services
Want to know if your materials are due soon? Wondering if the book you reserved is ready for pick-up? Just check your email! Helen Plum Library now offers email notification when your materials are almost due (Courtesy Notices), Reserves and Overdues. It's free for all Helen Plum cardholders, just sign up at the circulation desk.
Notary Public Services Now Available
The Helen Plum Library offers Notary Public Services for a one dollar charge. This service is available at the Circulation Desk but please call ahead to make sure a notary is available. Remember to bring valid signed photo ID with you and do not sign the document in advance. (Please note: the library cannot provide notary service for documents of conveyance or real estate, i.e. mortgages, loans, and property transfers.)
Computer and Internet Access
INTERNET ACCEPTABLE USE RULES
August 8, 2008
WHAT IS OFFERED:
The Library offers searching and use of the World Wide Web, and the ability to print onto paper and download files onto a disc or flashdrive. The Library sells formatted discs for $1.00 and flashdrives for $5.00 each.
The Library does not offer e-mail accounts.
The Library has twenty-four Internet workstations in Adult Services, and two in Youth Services, that can be reserved. The Library has two Express workstations in Adult Services that are first come, first served.
RULES FOR USE:
Anyone wishing to use the Internet must abide by the Library’s Internet Policy and Internet Acceptable Use Rules. Copies are available on the Library’s home page and in print form at each public service desk and near each Internet workstation.
All patrons who want to use the Internet will, upon seeing the welcome screen, read the rules and click to agree to abide by them.
No more than two patrons may use one workstation at a time. Anyone under 18 must have parental agreement to use the workstations.
No one under 18 may use the Internet express stations in Adult Services.
Users must clear the screen after finishing the session.
The Plum Memorial Library requires that Library patrons using electronic information networks such as the Internet do so within the guidelines of acceptable use. The following activities are unacceptable:
use of electronic information networks for any purpose which results in the harassment of other users, other patrons or staff.
destruction of, damage to, or unauthorized alteration of the Library's computer equipment, software, or network security procedures
use of electronic information networks in any way which violates a Federal, State or local law. It is a violation of the Village of Lombard Code, Chapter 132, Offenses Against Morals, to “exhibit ... anything obscene”.
use of electronic information networks in any way which violates the U.S. Copyright Law
use of electronic information networks in any way which violates licensing and payment agreements between the Plum Memorial Library and network/database providers
unauthorized duplication of copy protected software or violation of software license agreements
violation of system security
behaving in a manner that is disruptive to other users, including but not limited to overuse of computer equipment which serves to deny access to other users
use of the Internet workstations by presenting someone else’s Library card
Violation of any aspect of either the Internet Policy or the Internet Acceptable Use Rules will result in immediate termination of the session. Repeated violations will result in a loss of the ability to reserve or use any workstation for one month.
ROLE OF STAFF ASSISTANCE AND TRAINING:
Users should have a basic familiarity with Internet use through Windows software. The determination of patron’s skill level is at the discretion of the Librarian. Librarians will provide help if time permits for patrons who don’t have a basic familiarity with Internet use. If they cannot provide assistance they will direct the patron to an Internet class on the subjects of the use of Windows and the mouse, and basic Internet searching.
Free online tutorials are available on the Internet which patrons may use during his or her time on the Internet.
Staff provide limited assistance but cannot offer in-depth personal training on Internet operations or personal computer skills. Staff may, however, be able to offer searching suggestions and to answer questions. Circulating and reference materials are available to users on the use of computers and on the use of the World Wide Web.
PHYSICAL ARRANGEMENT:
The workstations will be near the reference desks.
Headphones must be used for sites that produce sound.
TIME LIMITS AND RESERVATIONS:
Reservations are available to Plum Library cardholders who have a PIN number.
Reservations can be made for up to one hour at a time, to a total of two hours a day, in fifteen minute increments.
An individual may remain on the workstation until someone else wants to use it for up to two hours, depending on availability.
Reservations may not be made by telephone.
If a person arrives more than 10 minutes late after his or her reserved time, s/he will lose the reservation.
Patrons will be able to use the workstations until the Library closes.
PRINTING:
The charge for printing is ten cents per page for either color or black/white prints.
OTHER SOFTWARE:
Personal software may not be used on the workstations.
Display Case
Be sure to look at the interesting displays in the display case located on the west wall of the Library lobby
(near the New Books)
Displays in 2012:
| January | Humanitarian Services Project |
| February | Salt Creek Quilters |
| April | Double Blessings |
| May | Farewell to Friends |
| June & July | Summer Reading Program Prizes |
| August | Keepsake Ornament Club |
| September | Constitution Week: Daughters of the American Revolution |
| October | Lombard Arts Coalition |
| December | Lombard Service League |
Displays in 2011:
| January | Professional Nurses |
| February | DuPage Woodworkers |
| March | Zee Artistry |
| April | Double Blessings |
| May | Lilac Time |
| June & July | Summer Reading Program Prizes |
| August | Cryptography |
| September | Constitution Week: Daughters of the American Revolution |
| October | 4H: DuPage Clovers |
| November | Keepsake Ornament Club |
| December | Lombard Service League |
Employment
Challenging career opportunities await you at the Helen Plum Memorial Library, both directly related to and outside of library service. Positions in the library include public service, outreach, and literacy work.
Helen Plum Memorial Library is an Equal Opportunity/Affirmative Action Employer, committed to diversity and inclusion in the workplace.
Job Application
Be sure to read the job announcement carefully before completing your application. You must submit a separate application for each position for which you are applying.
If you want to keep a copy of your application, be sure to print it twice.
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| JobApplication.pdf | 70.61 KB |
Job Opportunities
POSITIONS AVAILABLE
There are no positions available at this time.
updated April 16, 2012
The Helen M. Plum Memorial Library District is an equal opportunity employer.
FAQS
Computers
Can I Access the Internet on Your Computers?
The library has over 30 reservable Internet stations with twenty-four in Adult Services and seven in Youth & Teen Services. These computers also include Microsoft Word and other Office applications. Two of these are guest stations that do not require a library card.
Internet Access Acceptable Use Rules
Library Policy
What are the fines for late material?
$.05 per day, per item for Youth Materials $.10 per day, per item for Adult Materials $1.00 per day, per item for All Videotapes and DVDs $.10 per day, per item for ILL Materials
What About Overdue, Lost or Damaged Materials?
Please remember that your library card is issued to you as an individual and is not transferable. You are responsible for all materials checked out on it and your responsibility is not over until the...
Reserving Material
What are the Rules for Borrowing and Renewing Materials?
You may borrow most items from the Library collection for three weeks at no charge. Exceptions: DVDs and Videotapes (one week) and New Adult Books (two weeks). There is no limit to the number of items you may borrow.
DVDs and Videotapes may be renewed once. Most other items can be renewed twice, either in person, over the phone, or through our online catalog. Exceptions: if someone else has requested the item, if the item is labeled "No Renewal" or if the item is a periodical. You cannot renew online if you owe fees or have overdue items.
How can I reserve materials?
Lombard Card Holders
You can reserve materials three different ways:
- In the library at the Adult Services or Youth Services Desks
- In the Library using the online catalog
- Over the Internet using the Library's online catalog
Non Lombard Card Holders
If you belong to another library, you cannot place an automated hold. Instead, please call (630) 637-0316 to see if the materials you seek are available. Staff can assist you and hold the items at the front desk for pick up.
What can be reserved?
If you are a Helen Plum Library cardholder, you may place reserves/holds on all materials checked out by another patron, except for Tax CD ROMs. You may also place reserves/holds on items that are presently on the shelf with an “In Library” status. Items with an "In Library" status will be available within an hour at the front desk.
If you need assistance reserving materials you can call Adult or Youth Services (630.627.0316), and they will place the reserve/hold for you.
If your library card is from one of our neighboring libraries, you may call the Helen Plum Library and have "In Library" items set aside for you to pick up at the front desk.
Tax Forms
Does the Library have tax forms?
Each year the Plum Library makes current federal and state tax forms available to the public, starting in January. We then keep them on file and available for four years.
You can also access:
Federal tax forms http://www.irs.gov/
Illinois state tax forms http://www.revenue.state.il.us/#t=tab1
Special Services
Does the Library have Word Processing Access?
Plum Library also has seven word processing computers available for public use. These computers offer Microsoft Word, PowerPoint and Excel. No library card is needed.
Printing is 10 cents per page, and documents may be saved in a variety of formats, including floppy disc, CDRoms, and flash drives. Floppy discs and flash drives are available for sale at the Circulation Desk.
Does the Library offer Low Vision Services?
The Helen Plum Library has quite a few resources for individuals with vision problems. Please ask the Adult Services Department about our:
*Optelec Clear View Electronic Magnifier - designed to enable people with low vision to read and write independently.
*Online Catalog with Enlarged Text – allows low vision patrons to view which items the library owns as well as what they have checked out.
*Big Print Computer – an enlarged text computer with access to the Internet, Excel, Microsoft Word, and Microsoft Access.
*Large Print Books
*Audiobooks in 4 formats: Playaways, Compact Discs, Cassettes, and downloadable mp3s.
The Adult Services Staff will be happy to assist you with any of these items!
Fines
Adult Materials....................$ .10 per day, per item
Youth Services Materials.......$ .05 per day, per item
All Videotapes and DVDs.......$1.00 per day, per item
Freedom of Information Requests
FREEDOM OF INFORMATION ACT ADMINISTRATIVE PROCEDURES
THIS INFORMATION MUST BE PROMINENTLY DISPLAYED IN THE LIBRARY
It is the policy of the Helen M. Plum Memorial Library to permit access to and copying of public records in accordance with the Illinois Freedom of Information Act (the “Act”), balanced, however, by the limited exceptions recognized in the Act to safeguard individual privacy and the efficient operation of the Library and by the purpose of the Act not to further commercial enterprise.
Procedure for Requesting Records
Any person requesting records of the Helen M. Plum Memorial Library may make such a request either in person orally or in writing, using the Library request forms, at the Library, located at 110 W. Maple Street, Lombard, Illinois 60148. Such request should be made to Robert A. Harris, Library Director, at such address and if he is not present in person, to any reference librarian. Another method would be by mailing a written request to Mr. Harris specifying in particular the records requested to be inspected and if they are to be copied and/or certified. All written requests must be addressed to the address of the Library Director’s office.
Fees
The fees for any such records are as follows:
10 cents per page for each page copied by a Library employee.
$1.00 per certificate if the copies are to be certified by the Secretary of the Board.
Retrieval and Copying of Records by Employees Only
Only employees of the Library designated by the Library Director may retrieve and/or copy records.
Responses to Requests for Records
Within seven (7) working days (a work week is defined as Monday through Friday) after receipt of a request for records, the Library Director or his designee shall give one or more of the following responses to the person requesting records:
a. Advise in writing that the records are available at the Library.
b. Deny, in whole or in part, the request in writing stating the specific basis for denial. Any denial shall be mailed or given personally within the seven (7) day period, and a copy shall be filed in a central file indexed according to the type of exceptions inserted for denial, and to the extent feasible, according to the type of records requested.
Any denial by the Library Director shall state that the person requesting the records has the right to appeal the denial to the President of the Helen M. Plum Memorial Library Board of Trustees by filing a written appeal with the President of the Board of Trustees within fourteen (14) days of the date of the denial.
Any denial by the President of the Board of Trustees shall be made within seven (7) working days of the receipt of the appeal and shall inform the person of the right to review of any denial by the filing of a lawsuit in the circuit court of DuPage County.
c. Advise in writing that the time for response to the request is being extended for a specific period of time not to exceed an additional seven (7) working day period for response. The specific reason for the extension shall also be stated.
Posted August 2005
FREEDOM OF INFORMATION POLICY
It is the policy of the Helen M. Plum Library Board of Trustees to permit access to and copying of public records in accordance with the Illinois Freedom of Information Act (the “Act”), effective July 1, 1984, balanced, however, by the limited exceptions recognized in the Act to safeguard individual privacy and the efficient operation of the Library and by the purpose of the Act not to further commercial enterprise.
The Library Director is hereby authorized and directed to do the following in regard to compliance with the Act:
1. Establish administrative regulations to guide the Library in complying with the Act. The administrative regulations shall include, but not be limited to, permitting only Library employees to search for and reproduce requested documents, establishing fees for the copying and certification of records and also specifying time limits for appeals from decisions denying documents.
2. Appoint two employees to receive and respond to requests for documents.
3. Establish the Business office, and the regular hours of that office, as the place and times for submission of requests for documents.
4. Prepare the information directory, block diagram, and index of public records required by the Act.
5. Report or have the board president report to the Board of Trustees at the time of each regular meeting any requests made under the Act and also report the status of the response.
Adopted by the Board of Trustees May 14, 2002
INDEX OF PUBLIC RECORDS
ADMINISTRATIVE:
Approved Minutes of Board of Trustees Meetings
Minutes of Closed Sessions opened to the public by Board action
Library Bylaws
Policies adopted by the Board of Trustees
Administrative Procedures
Annual Reports submitted to the Illinois State Library
Reports of Library Director and Departments to the Board of Trustees
Applications for Per Capita Grant
FINANCIAL:
Library Budget
Annual Tax Levy Extensions and Equalized Assessed Valuation
Investment Reports
Statement of Revenues vs. Expenditures
Listing of Bills Payable
Vendor’s List of bills/invoices
Annual Audit by outside accounting firm
Quarterly payroll reports to Federal and State governments
PERSONNEL:
Listing of employees by name, denoting title, salary and date of employment
Employee job descriptions
Salary schedule
Employee time sheets
RECORDS NOT AVAILABLE TO THE PUBLIC:
Employee personnel files
Patron borrowing/registration or Internet or other library usage records
Preliminary drafts
Notes
Recommendations or memoranda
Proposals and bids for contracts, until final selection is made
Minutes of closed meetings
Posted August 2005
LIBRARY INFORMATION DIRECTORY
THIS INFORMATION MUST BE PROMINENTLY DISPLAYED IN THE LIBRARY
The Helen M. Plum Memorial Library is a village library, a unit of local government*, incorporated and organized under the laws of the State of Illinois for the purpose of providing its residents with the following services:
a. Establishing, equipping and maintaining a public library.
b. Acquiring and circulating books and other educational materials.
c. Providing reference and reading room.
d. Doing all other things necessary to carry on an efficient public library service.
The Helen M. Plum Memorial Library has certain functional subdivisions which are the Business Office, Technical Processing, Adult Services, Circulation Services, and Young People’s Services.
The approximate amount of the 2010-11 operating budget of the Helen M. Plum Memorial Library is $2,569,276.
The Library’s sole office is located at 110 West Maple Street in Lombard, Illinois 60148.
The Library currently employs approximately 70 full and part-time employees.
The members of the Board of Trustees are
President: Cynthia Ward
Vice President: Virginia Carlson
Secretary Susan Wiggins
Treasurer Linnea Warda
Member Gary Brenniman
Member Wayne Kankovsky
Member Kris Johnson
Posted August 2005
WRITTEN REQUEST FOR INSPECTION OR COPYING OF PUBLIC RECORDS
Date of request __________________
Please check
_____ Inspection of public records only
_____ Copies of public records
_____ Copies to be certified
Name, address, and phone number of individual making the request
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Records requested
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
The Library Director of Helen M. Plum Memorial Library will respond to the above request within seven (7) working days from the above date unless one or more of the seven (7) reasons for an extension of time provided for in Section 3(d) of the Act are invoked by the Library.
I UNDERSTAND THAT IN ASKING FOR THIS INFORMATION I MAY NOT USE IT FOR COMMERCIAL OR FUND-RAISING PURPOSES.
____________________________________
Signature of Person Making Request
Posted August 2005
Getting a Library Card
Welcome!
You may apply for a library card online or in person at the Circulation desk.
If signing up in person
Listed below are the various types of library cards and ID required:
A LIBRARY CARD, with all its privileges, is available to anyone who lives within the boundaries of the Library District, which are essentially the same as the boundaries of the Village of Lombard. The Circulation staff can verify your address (630) 627-0316 or check this map for eligibility. Please be sure to bring proper identification (valid drivers license or state ID) with your current Lombard address. If your ID does NOT have your current Lombard address then a utility bill (electric, gas, water), mortgage statement, property tax bill or lease with your current Lombard address is required. A parent's signature is required for all children under the age of 18. These cards have a three year expiration.
A NON-RESIDENT CARD for families who live outside the Library District boundaries, which includes most people living outside the Village of Lombard. The Circulation staff can verify your address (630) 627-0316 or check this map for eligibility. A fee is determined for a non-resident card by using the same method which resident taxpayers' annual taxes are determined. The library's current tax rate will be applied to the Equalized Assessed Valuation (EAV) appearing on a registrant's tax bill. If you are renting outside the Library District boundaries, a fee of $73.30 per family, for the 2011/2012 fiscal year will be due. Keep in mind, once the fee is paid, all family members residing at that residence can receive a library card. Please be sure to bring proper identification (valid drivers license or state ID and your most recent property tax bill). These cards have a one year expiration.
A PROPERTY OWNER within the boundaries of the Library District, which are essentially the same as the boundaries of the Village of Lombard may obtain a library card at no cost. The Circulation staff can verify your address (630) 627-0316 or check this map for eligibility. Please be sure to bring proper identification (valid drivers license or state ID with your current property tax bill). Family members currently residing with the property owner are also able to receive library cards. The cards have a three year expiration.
A BUSINESS CARD can be obtained by owning a business within the boundaries of the Library District, which are essentially the same as that of the Village of Lombard. Circulation staff can verify your address (630) 627-0316 or check this map for eligibility. The business owner must present a letter, on company letterhead, stating the desire to have a business library card. The library card will be opened in the business's name with the company's top administrator being responsible for all account activity. The library card is good for three years.
If signing up on line
Helen M Plum Memorial Library District cards are free of charge to residents of the Library district, whose borders closely parallel those of the Village of Lombard. Please be aware that some addresses with a Lombard address are not within the borders of the library district.
- To check your address you can:
- Call the library (630) 627-0316.
- Check this map to see if your address is within the Village of Lombard.
- Complete the online form to get your temporary library card number.
- Be sure to bring the necessary ID to the front desk to pick up your new card.
- Enjoy your new Plum library card!
Lost cards may be replaced for a nominal fee. Any change of address or lost card should be promptly reported.
Going Green
The Helen Plum Library is Committed to "Going Green"
The Library has a very detailed plan, on our website and available at the service desks.
We go GREEN by REDUCING, REUSING, RECYCLING and INFORMING.
We REUSE by: We RECYCLE by: We INFORM the public by: Future plans include: We would love to hear your ideas for other ways we can help.
Please contact Bob Harris, Library Director, at bharris@helenplum.org
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Friends of Helen Plum Library
The Friends of the Library has dissolved, and no longer exists.
- We thank the Friends for their many years of assistance and donations to the Library.
For information on adult programs and book discussion groups, visit the Adult Services page
No semi-annual used books sales in the Auditorium are planned at this time.
For information on using the Library’s display case, or if you have other questions, contact Library Director Bob Harris at bharris@helenplum.org or 630-627-0316.
History of the Library
Lombard owes its library and Lilacia Park to Colonel William Plum and his wife, Helen. Colonel Plum was a telegraph officer during the Civil War.
After the war, he moved to Lombard and became an important man in town. He was the first village clerk. He helped to build the First Church of Lombard.
Colonel Plum was also an author. He wrote The History of the Military Telegraph Corps During the Civil War and The Sword and the Soul.
In 1910, Colonel Plum and his wife went on a trip to Europe. When they came back, they brought back two kinds of lilac bushes to plant in their garden. This was the beginning of what was to be Lilacia Park. Today there are over 200 kinds of lilacs
in the park.
When Colonel Plum died in 1927, he donated his house to be used as the town's library and the gardens were to be a park. The house became the first Helen M. Plum Memorial Library. In 1962, the village voted to construct a new building for
the library on the same land where Colonel Plum's house once stood.
Library Hours
Monday - Friday 9:00 - 9:00
Saturday 9:00 - 5:00
Sunday 1:00 - 5:00
Holiday Closings for 2012
- January 1, 2012 New Year's Day
- January 2, 2012
- April 8, 2012 Easter
- May 20, 2012 Lilac Parade
- May 27, 2012 Memorial Day (Sunday)
- May 28, 2012 Memorial Day
- July 4, 2012 Independence Day
- September 2, 2012 Labor Day (Sunday)
- September 3, 2012 Labor Day
- November 21, 2012 Library closes at 5 PM
- November 22, 2012 Thanksgiving Day
- December 24, 2012 Christmas Eve Day
- December 25, 2012 Christmas Day
- December 31, 2012 New Year's Eve Day
- January 1, 2013 New Year's Day
Library Staff
| Library Director | Bob Harris | EMAIL HIM |
| Head, Adult Services | Linda Schehl | EMAIL HER |
| Head, Business Office | Denise Ragona | EMAIL HER |
| Head, Circulation | Karen Kee | EMAIL HER |
| Head, Youth Services | Claudia Krauspe | EMAIL HER |
| Marketing & Graphics Coordinator | Jennifer Amling | EMAIL HER |
| Head, Technical Processing | Bronwen Culhane | EMAIL HER |
Library System (RAILS)
About RAILS
The Reaching Across Illinois Library System (RAILS) is one of two multitype regional library systems in the state. The membership of RAILS includes academic, public, school, and special libraries.
RAILS was formed in 2011, through the merger of the Alliance, DuPage, Metropolitan, North Suburban, and Prairie Area library systems. Documentation of the merger process is available on the http://www.systemsmerger.info website.
RAILS provides delivery service to support Illinois’ vast interlibrary loan program, technology support for more than 800 libraries’ electronic catalogs, and Talking Book Services that serve persons with visual or physical disabilities who cannot read conventional print material.
The RAILS service area covers northern and western Illinois. The system serves more than 1500 public, private, university, and school library members, representing more than 3700 library facilities in a 27,000 square mile area. Although the city of Chicago is within RAILS' boundaries, and a number of RAILS member libraries are located in Chicago, the Chicago Public Library constitutes a separate library system.
Library systems are established by state law (75 ILCS 10/, the Illinois Library System Act). Funding for Illinois Library Systems is provided through the Illinois State Library and the Secretary of State, with funds appropriated by the Illinois General Assembly.
Visit the RAILS website
Map to Library
Overdue, Lost & Damaged Materials
Please remember that your library card is issued to you as an individual and is not transferable. You are responsible for all materials checked out on it and your responsibility is not over until the material is returned complete and in good condition. It is the policy of the Helen M. Plum Memorial Library District to collect for overdue, damaged, incomplete or lost materials as follows.
Any material that is lost, damaged or incomplete may be paid for at any time. Replacement cost is the original cost of the material, plus a processing fee, which will also be charged for material that is damaged beyond repair.
If library material is not returned by the due date, the following applies:
Approximately one week after the date due an overdue notice will be sent out. If you have any questions please call the library at (630) 627-0316.
If you do not return materials within 30 days following the first notice you will receive a final bill indicating the cost of each item including the processing fee.
NOTE: Prior to the bill being sent by the library we make every attempt to be certain materials have not been returned. Shelves and circulation areas are thoroughly searched before notices are sent to patrons.
If you do not return materials within seven weeks from the date due your account will be turned over to collections and a ten dollar processing fee will be added to your account.
If your card has expired, you may not renew your card until all overdue materials are returned and fines paid.
Fines will be assessed from the due date until materials are returned. If material is returned within 3 days of the due date (grace period) no fines will be charged. On the fourth day after the due date, fines are charged back to the first day after the due date.
If you recover any library material that you paid for, you may get a refund minus the processing fee up to four months from the date the item was due. You must return the material in good condition along with the receipt.
Overdue charges are assessed on all materials for all days on which the library is closed.
Library patrons who have outstanding fines, other overdue materials, damaged materials which have not been paid for, or are otherwise in debt to the library, cannot borrow library materials.
You will be assessed the cost of the item and a processing fee for any library material returned incomplete or damaged beyond repair.
There is a 10-cent a day per item charge for overdue materials owned by another library which you have returned at Helen M. Plum Memorial Library.
Reserving Materials
Reserving Materials
What materials can I reserve?
You can place a hold/reserve on materials checked out.
You can place a hold/reserve on items IN the library (these items are pulled at the top of every hour and placed on the open reserve shelf for easy pickup).
If you need assistance in placing a hold/reserve please call the Adult or Youth Services Department, (630) 627-0316.
How can I reserve materials?
You can reserve materials three different ways: (Plum Card Holders Only)
- In the library at the Adult Services or Youth Services Desks
- In the library using the online catalog
- Over the Internet
- Non Lombard Card Holders can call to see if materials are available. Ask for it to be held at the front desk for pick up.
Reserving materials at the Adult Services or Youth Services Desk.
Be sure to use this method if you have overdues or owe the library money.
Simply take your Helen Plum library card, and the titles of the materials you wish to have reserved to either public service desk.
Reserving materials in the library using the online web catalog
NOTE:
You cannot use this method if you have overdues or owe the library money.
Using the Web Catalog click on "My Library Account".
You will need the following items:
- A valid Helen Plum Library card
- The barcode number on your library card.
- Your PIN
From "My Library Account":
- Click on "SEARCH CATALOG"
- Search for materials as you normally do.
- Double Click on the title of the material you wish to reserve.
- To reserve the title, click the REQUEST button located at the top of the page and the title is reserved for you.
- You can continue to search the catalog and place reserves without having to re-enter your library card information.
- Be sure to logout when you are finished.
If you do not have a PIN, you can set one up at this time. You will be prompted to type it a second time to confirm the spelling.
Reserving materials over the Internet
NOTE:
You cannot use this method if you have overdues or owe the library money.
Using the Web Catalog click on "My Library Account".
You will need the following items:
- A valid Helen Plum Library card
- The barcode number on your library card.
- Your PIN
From "My Library Account":
- Click on "SEARCH CATALOG"
- Search for materials as you normally do.
- Double Click on the title of the material you wish to reserve.
- To reserve the title, click the REQUEST button located at the top of the page and the title is reserved for you.
- You can continue to search the catalog and place reserves without having to re-enter your library card information.
- Be sure to logout when you are finished.
If you do not have a PIN, you can set one up here. You will be prompted to type it a second time to confirm the spelling.
Volunteer Application Form
The Helen Plum Public Library accepts volunteer applications which are kept in the active file for six months. There are a limited number of volunteer positions available and when an opening occurs, the applications in the file are checked for appropriate candidates to be interviewed for the position.
If you would like to fill out a volunteer application, please click HERE