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FOIA Request

Administrative Procedures

It is the policy of the Helen M. Plum Memorial Public Library District to permit access to and copying of public records in accordance with the Illinois Freedom of Information Act, balanced by the limited exceptions recognized in the Act to safeguard individual privacy and the efficient operation of the Library and by the purpose of the Act not to further commercial enterprise.

FOIA Officers:

  • Michelle Baumann, Business Office and HR Coordinator
  • Angelica Brenzel, Administrative Assistant

Procedure for Requesting Records

Any person requesting records of the Helen M. Plum Memorial Public Library District may make such a request digitally or in writing to:

Business Office
110 W. Maple Street
Lombard, Illinois 60148

Requests may also be submitted at any public service desk during any hours the Library is open.

Retrieval and Copying of Records by Employees Only

Only employees of the Library designated by Library Administration may retrieve and/or copy records.

Rev. 09/22/2020

Fees

The fees for copying any such records are as follows:

  •  First 50 pages, black and white, 8-1/2 x 11” or 8-1/2 x 14”: FREE
  •  Subsequent pages, black and white: $ .15 per page
  •  Color copies: $1.00 per page

Helpful Information

Administrative:

  • Approved Minutes of Board of Trustees Meetings
  • Minutes of Closed Sessions opened to the public by Board action
  • Library Bylaws
  • Policies adopted by the Board of Trustees
  • Administrative Procedures
  • Annual Reports submitted to the Illinois State Library
  • Reports of Library Director and Departments to the Board of Trustees
  • Applications for Per Capita Grant

Financial

  • Library Budget
  • Annual Tax Levy Extensions and Equalized Assessed Valuation
  • Investment Reports
  • Statement of Revenues vs. Expenditures
  • Listing of Bills Payable
  • Vendor’s List of bills/invoices
  • Annual Audit by outside accounting firm

Personnel

  • Listing of employees by name, denoting title, salary, and date of employment
  • Employee job descriptions
  • Salary schedule
  • Employee timesheets

rev. 4/21/2014

The Helen M. Plum Memorial Public Library District is a unit of local government, incorporated and organized under the laws of the State of Illinois for the purpose of providing its residents with the following services:

  • Establishing, equipping, and maintaining a public library.
  • Providing services and acquiring and circulating books and other educational materials for the recreational, social, informational, and educational needs of the community.
  • Providing reference and reading spaces.
  • Doing all other things necessary to carry on efficient public library service.

The amount of the 2020-2021 operating budget, exclusive of reserves, of the Helen M. Plum Memorial Public Library District, is $4,939,341.00.

The Library’s sole office is located at 110 West Maple Street in Lombard, Illinois 60148.

The Helen M. Plum Memorial Public Library District departments are Administration, Marketing, Facilities, Information Technology, Technical Services, Patron Services, Adult Services, and Youth Services.

Helen Plum Library employs approximately 30 Full Time and 36 Part-Time staff. (1.1.2021)

The Helen M. Plum Memorial Public Library District Board of Library Trustees exercises control over our policies and procedures, which meets monthly on the second Tuesday of each month at 7pm at the Library. Please check the calendar to confirm these dates and locations, and view information about Board Members and their responsibilities.

Information on Compensation Packages and our Salary Schedule can be found here.

FOIA Form

**Note to Requester: Retain a copy of this request for your files. If you eventually need to file a Request for Review with the Public Access Counselor, you will need to submit a copy of your FOIA request.**

Name of Requester
Address
Records Requested
*Provide as much specific detail as possible so the public body can identify the information that you are seeking.
Would you like copies of the documents?
Format of Requested Copies
Preferred Electronic Format
Is this request for a Commercial Purpose?
(It is a violation of the Freedom of Information Act for a person to knowingly obtain a public record for a commercial purpose without disclosing that it is for a commercial purpose, if requested to do so by the public body. 5 ILCS 140.3.1(c)).
Would You Like to Request a Fee Waiver?
(If you are requesting that the public body waive any fees for copying the documents, you must attach a statement of the purpose of the request, and whether the principal purpose of the request is to access or disseminate information regarding the health, safety and welfare or legal rights of the general public. 5 ILCS 140/6(c)).