Meeting Room Exception

Organization

Organization Website

Contact Name

Contact Phone

Contact Email Address

Policy Acknowledgment

Meeting Room Reservations require acknowledgment of the reservation requirements in the Meeting Room Use policy. Checking this box confirms you have read and agree to abide by those requirements.

Meeting Room Use Policy: https://www.helenplum.org/policies/c-3-meeting-rooms-use

Acknowledgments

Events that charge admission fees, fairs that sell goods or services, and fundraising events are prohibited.

Events with messy activities that could damage Library property or result in excessive cleanup (i.e. glue, glitter, paint etc.) are prohibited.

Behavior that interferes with another person's ability to use the Library, like excessive noise, is prohibited.

Groups using the meeting room spaces should keep all event activities confined to the reserved meeting room.

Children aged eight and younger must be accompanied and directly supervised at all times by a parent or other responsible caregiver.

Signature

Your typed signature here confirms your acknowledgement and acceptance of the Meeting Room Use policy and requirements listed above, and that future reservations will be revoked if the policy is violated.

Requested Date and Start Time

Please note: Conference Room Reservations open 1 week ahead, while Meeting Room Reservations open 2 weeks ahead. Both have a maximum booking date of 12 weeks out.

Requested Event Duration (Hours)

Please note: The Conference Room has a maximum of 3 hours. The Meeting Rooms do not have a maximum, but are available up to 11.5 hours (building hours permitting) without room setup time.

Do you need Room Setup time? If so, how long?

Room

Food or Drink

Will you be serving food or drinks at your event?

Food or Drink Requirements: Light food service and beverages are permissible in our meeting rooms. A cleaning kit is available to ensure the room is left in clean condition.

Expected Attendance

Room Setup Choice

Choose a Room Setup.
View the room setup options.

Room Setup Notes

Purpose of Meeting

Helen Plum Library

Staff In-service Closure

Meeting Room Exception