P-2 Classification of Employees

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P-2 Classification of Employees
Adopted by the Library board of Trustees, July 15, 2020. Effective: July 26, 2020.

Job descriptions indicate an employee’s job classification and whether their position is exempt or non-exempt, consistent with the provisions of the Fair Labor Standards Act (FLSA).  Per the FLSA, exempt employees are not entitled to overtime compensation. Non-exempt employees will receive overtime compensation consistent with the FLSA.  

Full-time salaried employees 
Full-time salaried employees typically work 1950 hours annually (37.5 hours per week). Full-time employees may be exempt or non-exempt depending on their position at the Library. Salaried exempt employees are managerial or professional employees, consistent with FLSA executive, administrative or professional exemption tests.  

Regular Part-time employees 
Regular part-time employees who work over 1000 hours annually are classified as eligible part-time employees.  

Regular part-time employees who work less than 1000 hours annually are classified as non-eligible part-time employees.  

“Eligible” classification relates to eligibility for Illinois Municipal Retirement Fund (IMRF) participation and correlates to designated employee benefit levels. 

Substitute and Seasonal employees 
Substitute and Seasonal employees are scheduled to fill in on an intermittent basis and are non-exempt employees. Substitutes may be scheduled throughout the year and/or to cover a leave-of-absence. Seasonal employees are scheduled to supplement staff during busy seasons. Substitute and seasonal employees are not eligible for benefits and do not accrue service time. 

Changes in employee classifications
If a full-time employee assumes part-time status, the employee will no longer be eligible for full-time employee insurance benefits. Personal time and floating holidays will be adjusted to the applicable part-time rate. Accrued vacation will not be lost, but future vacation will be calculated using the pro-rated part-time rate. Sick time will continue to be accrued based on hours worked.

If a regular part-time employee assumes full-time status, the employee’s past service hours will count toward their total years of service when calculating benefits.  

Re-employment and Service Credit
An employee who has resigned from the Library staff and is subsequently re-employed within 5 years will be credited with prior service for the purpose of computing benefit accrual. 

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